The following Privacy Policy sets out the rules for storing and accessing data on User Devices using the Website for the purposes of providing services electronically by the Administrator, as well as the rules for collecting and processing Users’ personal data, which they have provided personally and voluntarily using the tools available on the Website.
§1 Definitions
- Website – the “hotelgeorge.pl” website operating at https://hotelgeorge.pl
- External Website – websites of partners, service providers, or service recipients cooperating with the Administrator
- Website/Data Administrator – The Website Administrator and Data Administrator (hereinafter referred to as the Administrator) is “Hotel George” Tomasz Trzciński, operating at the following address: al. Katowicka 123, 05-830 Nadarzyn, with the Tax Identification Number (NIP): 9512062428, providing services electronically via the Website.
- User – a natural person for whom the Administrator provides services electronically via the Website.
- Device – an electronic device with software through which the User accesses the Website.
- Cookies – text data collected in the form of files placed on the User’s Device.
- GDPR – Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation).
- Personal data – means information relating to an identified or identifiable natural person (“data subject”); An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier, or one or more factors specific to the physical, physiological, genetic, mental, economic, cultural, or social identity of that natural person.
- Processing – means an operation or set of operations performed on personal data or sets of personal data, whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure, or destruction; Restriction of processing – means marking stored personal data in order to limit their future processing.
- Profiling – means any form of automated processing of personal data that involves the use of personal data to evaluate certain personal aspects of an individual, in particular to analyze or predict aspects relating to that individual’s performance at work, economic situation, health, personal preferences, interests, reliability, behavior, location, or movements.
- Consent – means the voluntary, specific, informed, and unambiguous expression of the data subject’s will by which the data subject, in the form of a declaration or a clear affirmative action, consents to the processing of personal data concerning them.
- Personal data breach – means a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorized disclosure of, or access to, personal data transmitted, stored, or otherwise processed.
- Pseudonymization – means the processing of personal data in such a way that they can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separate and subject to technical and Organizational constraints that prevent their assignment to an identified or identifiable natural person.
- Anonymization – Data anonymization is an irreversible data operation that destroys/overwrites “personal data,” preventing the identification or association of a given record with a specific user or natural person.
§2 Data Protection Officer
Pursuant to Art. 37 of the GDPR, the Controller has not appointed a Data Protection Officer.
In matters concerning data processing, including personal data, please contact the Controller directly.
§3 Types of Cookies
- Internal Cookies – files placed and read from the User’s Device by the Website’s IT system.
- External Cookies – files placed and read from the User’s Device by the IT systems of external Services. Scripts of external Services that may place Cookies on the Device
- User’s personal information has been intentionally placed on the Website through scripts and services provided and installed on the Website.
- Session Cookies – files placed and read from the User’s Device by the Website during a single session of a given Device. After the session ends, the files are deleted from the User’s Device.
- Persistent Cookies – files placed and read from the User’s Device by the Website until they are manually deleted. Files are not deleted automatically after the end of the Device session, unless the User’s Device configuration is set to delete cookies after the end of the Device session.
§4 Data Storage Security
- Cookie Storage and Reading Mechanisms – The mechanisms for storing, reading, and exchanging data between Cookies stored on the User’s Device and the Website are implemented through built-in web browser mechanisms and do not allow for the downloading of other data from the User’s Device or data from other websites the User has visited, including personal data or confidential information. Transferring viruses, Trojan horses, and other worms to the User’s Device is also practically impossible.
- Internal Cookies – Cookies used by the Administrator are safe for User Devices and do not contain scripts, content, or information that may threaten the security of personal data or the security of the User’s Device.
- External Cookies – The Administrator takes all possible measures to verify and select service partners with the utmost consideration for User safety. The Administrator selects well-known, large partners with global social trust for cooperation. However, the Administrator does not have full control over the content of cookies from external partners. The Administrator is not responsible for the security of cookies, their content, or the licensed use of Scripts installed on the website from external websites, to the extent permitted by law. The list of partners is provided later in this Privacy Policy.
- Cookie Control
- The User may, at any time, independently change the settings for storing, deleting, and accessing saved Cookie data from any website.
- Information on how to disable Cookies in the most popular computer browsers is available at: how to disable cookies or from one of the indicated providers:
- The User may, at any time, delete any previously saved Cookies using the tools of the User’s Device through which the User uses the Website’s services.
- Threats on the User’s Side – The Administrator uses all possible technical measures to ensure the security of data stored in Cookies. However, it should be noted that ensuring the security of this data depends on both parties, including the User’s activity. The Administrator is not responsible for the interception of this data, impersonation of a User session, or its deletion, as a result of the User’s conscious or unconscious activity, or for viruses, Trojan horses, or other spyware that may have infected or infected the User’s Device. To protect themselves against these threats, Users should adhere to the rules of online use.
- Personal Data Storage – The Administrator ensures that every effort is made to ensure that the personal data voluntarily entered by Users is processed securely, that access to it is limited, and that it is processed in accordance with its intended purpose and the purposes of processing. The Administrator also ensures that every effort is made to protect the data held against loss by using appropriate physical and organizational security measures.
§5 Purposes for which Cookies are used
- Improving and facilitating access to the Website
- Personalizing the Website for Users
- Maintaining statistics (users, number of visits, device types, connection, etc.)
§6 Purposes of personal data processing
Personal data voluntarily provided by Users is processed for one of the following purposes:
- Providing electronic services:
- Communicating with Users on matters related to the Website and data protection
- Safeguarding the Controller’s legitimate interest
User data collected anonymously and automatically is processed for one of the following purposes:
- Maintaining statistics
- Safeguarding the Controller’s legitimate interest
§7 Cookies External Services
The Administrator uses JavaScript and web components from partners on the Website, which may place their own cookies on the User’s Device. Please note that you can control the cookies that individual websites can use in your browser settings. Below is a list of partners or their services implemented on the Website that may place cookies:
- Statistics:
Services provided by third parties are beyond the Administrator’s control. These entities may change their terms of service, privacy policies, data processing purposes, and cookie usage methods at any time.
§8 Types of Collected Data
The Website collects data about Users. Some data is collected automatically and anonymously, while others constitute personal data voluntarily provided by Users when signing up for individual services offered by the Website.
Anonymous data collected automatically:
- IP address
- Browser type
- Screen resolution
- Approximate location
- Subpages accessed
- Time spent on the relevant subpage
- Operating system type
- Address of the previous subpage
- Address of the referring website
- Browser language
- Internet connection speed
- Internet service provider
Data collected during registration:
- Email address
- IP address (automatically collected)
Some data (without identifying data) may be stored in cookies. Some data (without identifying data) may be transferred to a statistical service provider.
§9 Access to personal data by third parties
As a general rule, the sole recipient of personal data provided by Users is the Administrator. Data collected as part of the services provided is not transferred or sold to third parties.
Access to data (usually under a Data Processing Agreement) may be granted to entities responsible for maintaining the infrastructure and services necessary to operate the website, such as:
- Hosting companies providing hosting or related services to the Administrator
- IT service and support companies performing maintenance or responsible for maintaining the IT infrastructure
Personal Data Processing Entrustment – Hosting, VPS, or Dedicated Server Services
To operate the website, the Administrator uses the services of an external hosting, VPS, or Dedicated Server provider – home.pl. All data collected and processed on the website is stored and processed in the service provider’s infrastructure located in Poland. Access to data may be possible as a result of maintenance work performed by the service provider’s staff. Access to this data is governed by the agreement concluded between the Administrator and the Service Provider.
Entrustment of Personal Data Processing – Website Management Services
To operate the website, the Administrator uses the services of an external service provider – Płatek Piotr Płatek. The personnel of this entity have access to data entered by users during registration and editing of the user account and/or data related to the Newsletter service. Access to this data is governed by the agreement concluded between the Administrator and the Service Provider.
§10 Method of Personal Data Processing
Personal data provided voluntarily by Users:
- Personal data will not be transferred outside the European Union, unless published as a result of an individual action by the User (e.g., entering a comment or entry), which will make the data available to every visitor to the website.
- Personal data will not be used for automated decision-making (profiling).
- Personal data will not be sold to third parties.
Anonymous data (without personal data) collected automatically:
- Anonymous data (without personal data) will be transferred outside the European Union.
- Anonymous data (without personal data) will not be used for automated decision-making (profiling).
- Anonymous data (without personal data) will not be sold to third parties.
§11 Legal basis for personal data processing
The Website collects and processes User data based on:
- Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation)
- Article 6(1)(a)
The data subject has consented to the processing of their personal data for one or more specific purposes - Article 6(1)(b) b
processing is necessary for the performance of a contract to which the data subject is a party,or to take action at the request of the data subject before entering into a contract - Article 6, paragraph 1, letter f
Processing is necessary for the purposes of the legitimate interests pursued by the controller or a third party
- Article 6(1)(a)
- Act of 10 May 2018 on the Protection of Personal Data (Journal of Laws of 2018, item 1000)
- Act of 16 July 2004 – Telecommunications Law (Journal of Laws of 2004, No. 171, item 1800)
- Act of 4 February 1994 on Copyright and Related Rights (Journal of Laws of 1994, No. 24, item 83)
§12 Period of Personal Data Processing
Personal data provided voluntarily by Users:
As a rule, the indicated personal data are stored only for the period of provision of the Service by the Controller within the Website. They are deleted or anonymized within 30 days of the termination of the service (e.g., deletion of a registered user account, unsubscription from the newsletter, etc.).
An exception is made when the Controller requires the legitimate purposes of further processing of such data. In such a situation, the Administrator will store the indicated data from the time the User requests their deletion, but no longer than for a period of 3 years in the event of a violation or suspected violation of the terms and conditions of the website by the User.
Automatically collected anonymous data (without personal data):
Anonymous statistical data, not constituting personal data, is stored by the Administrator for the purpose of maintaining website statistics for an indefinite period.
§13 User Rights Related to Personal Data Processing
The website collects and processes User data based on:
- Right to Access Personal Data
Users have the right to access their personal data, upon request submitted to the Administrator. - Right to Rectify Personal Data
Users have the right to request the Administrator to immediately rectify inaccurate personal data and/or to complete incomplete personal data, upon request submitted to the Administrator. - Right to Delete Personal Data
Users have the right to request the Administrator to immediately delete personal data, upon request submitted to the Administrator. In the case of user accounts, deletion of data consists of: The Administrator reserves the right to withhold the processing of data enabling the User’s identification. The Administrator reserves the right to withhold the processing of data deletion requests in order to protect the Administrator’s legitimate interest (e.g., if the User has violated the Terms and Conditions or if the data was obtained through correspondence). - Right to restrict the processing of personal data
Users have the right to restrict the processing of personal data in the cases specified in Article 18 of the GDPR, including questioning the accuracy of personal data, upon request submitted to the Administrator. - Right to data portability
Users have the right to obtain from the Administrator personal data concerning the User in a structured, commonly used, machine-readable format, upon request submitted to the Administrator. - Right to object to the processing of personal data
Users have the right to object to the processing of their personal data in the cases specified in Article 18 of the GDPR. 21 GDPR, implemented upon request submitted to the Administrator. - Right to lodge a complaint
Users have the right to lodge a complaint with the supervisory authority responsible for personal data protection.
§14 Contacting the Administrator
You can contact the Administrator in one of the following ways:
- Mailing address – “Hotel George” Tomasz Trzciński, al. Katowicka 123, 05-830 Nadarzyn
- Email address – recepcja@hotelgeorge.pl
- Contact form – available at: /contact
§15 Website Requirements
- Restricting the storage and access to Cookies on the User’s Device may result in some Website features not functioning properly.
- The Administrator is not responsible for any malfunctioning Website features if the User restricts the storage and access of Cookies in any way.
§16 External Links
The Website – articles, posts, entries, or User comments – may contain links to external websites with which the Website Owner does not cooperate. These links, and the pages or files linked to them, may be dangerous to your Device or pose a threat to the security of your data. The Administrator is not responsible for content located outside the Website.
§17 Changes to the Privacy Policy
- The Administrator reserves the right to change this Privacy Policy at any time without notice. We reserve the right to inform Users about the use and utilization of anonymous data or the use of cookies.
- The Administrator reserves the right to change this Privacy Policy regarding the processing of Personal Data at any time. Users with user accounts or those subscribed to the newsletter service will be notified of this change via email within 7 days of the change. Continued use of the services constitutes acceptance of the changes to the Privacy Policy. If the User does not agree with the changes, they must delete their account from the Website or unsubscribe from the Newsletter service.
- Changes to the Privacy Policy will be published on this subpage of the Website.
- Changes will take effect upon publication.
